ROLE
A team coordinator assumes a variety of tasks designed to ensure good communication with team families and the smooth running of a team’s off-field business so that the team’s coaches can focus on the players & the team’s on-field business.
A team coordinator is a crucial component to the team. A team that is informed & engaged with team families that are friendly & bond with one another is MUCH more likely to have an enjoyable and successful season!
PARTNERSHIP WITH COACHES
A team coordinator works closely with their team’s head coach and together they determine the exact role of that team coordinator. Typically, the coaches handle most on-field / sport-related business & the team coordinator most off-field /non-sport-related business.
FOCUS AREAS & TASKS
The focus areas & key tasks of team coordinators have shifted over the years with changes in technology, etc., but typically include at least some of the following:
- Serving as an information resource for team families – providing information & answering questions (likely topics include key season information, mandatory volunteer service, key ballpark rules, field conditions, FAQ’s, etc.)
- Coordinating team volunteering for scoreboard operating & base umpiring (fall season only). Keep an eye on Mandatory Service Requirement opportunities especially the day before your game and encourage families on your team to sign up for volunteer opportunities. Make sure your head coach has added you as Staff on the team roster in Sports Connect.
- Planning team gatherings, such as a season kickoff and/or end of season parties
- Organizing the team’s participation in special events (examples include team photos, Little League Night at the Brewers, WMLL Night at the Mallards Duck Pond, HR Derby, Movie Night)
- Facilitating communication between team families & the coach and/or league officials
- Identifying issues/opportunities and/or sharing suggestions for improvements with league officials
- Helping families with the Sports Connect app so they can have that on their phone and see rosters. – make sure to have player jersey numbers added in Sports Connect so when families are watching the game and looking at the roster app, they can see jersey numbers.
- Assisting the coach in other ways as needed
WMLL LEAGUE CONTACT INFO
BASEBALL LEAGUE COORDINATORS (SPRING/SUMMER 2026)
SOFTBALL LEAGUE COORDINATORS (SPRING/SUMMER 2026)